Executive secretary – Remote

1. Managing Communications: Handling incoming and outgoing communication, including emails, phone calls, and official correspondence.
2. Scheduling and Coordination: Organizing and managing calendars, scheduling meetings, and coordinating appointments for the executive team.
3. Document Management: Maintaining and organizing company documents, reports, and records, ensuring they are easily accessible and properly filed.
4. Travel Arrangements: Making travel arrangements for the executive team, including booking flights, hotels, and transportation, and preparing necessary travel itineraries.
5. Meeting Support: Assisting in preparing meeting agendas, taking minutes, and distributing relevant materials, as well as organizing and coordinating logistics for company events and conferences.
6. Office Management: Ensuring the smooth operation of the office by managing office supplies, equipment, and facilities, and coordinating with relevant vendors when necessary.
7. Confidentiality: Maintaining a high level of confidentiality and discretion when dealing with sensitive information and company matters.
8. Assistance with Reports and Presentations: Providing support in creating and formatting reports, presentations, and other materials as required by the executive team.
9. General Administrative Support: Assisting with general administrative tasks such as data entry, filing, and other ad-hoc duties to ensure the smooth functioning of the office.
10. Interdepartmental Coordination: Facilitating communication and coordination between various departments within the company to ensure efficient workflow and collaboration.
11. Recruitment Support: Assisting with recruitment processes, including posting job openings, scheduling interviews, and coordinating communication with candidates.
12. Data Entry: Managing data entry tasks, ensuring accuracy and timely input of information into relevant databases or systems.
13. Marketing Support: Providing assistance in marketing activities, such as organizing promotional events, coordinating the distribution of marketing materials, and supporting digital marketing efforts.

Your role is pivotal in maintaining the operational efficiency of the company while also contributing to recruitment, data management, and marketing activities, thereby supporting the overall growth and success of the software development company.